What is Microsoft Excel used for?

Microsoft Excel is a commercial spreadsheet application written and distributed by Microsoft for Windows and Mac OS X users. It features calculation, graphing tools, pivot tables and a macro programming language called Visual Basic for Applications. With its powerful functions, Excel has been a very widely applied spreadsheet tool in many fields, this article shows some example on What is Microsoft Excel really used for?

1. Manage data records

The commonly usage of Excel is to manage data records. You don't have to plan in advance on how the table should look like, as preset layout allows you to create tables on the fly, just fill in information and data, the table is developed on the go. Another more attractive point is that you have the ability to sort the list and filter the listing like a database tool.

Example: Name List

2. Analyse data

Besides the good use on managing data, Excel is a great analytical tool for business. With the pivot table contained within Excel, you can easily analyze a large number of data, as the pivot table can automatically sort, count, and total the data stored in one table or spreadsheet and create a second table displaying the summarized data.

Example: Sales Analytics

Microsoft Excel use - sales analysis

3. Create forms and consolidate results

You can use Excel to create not only a simple form that contains boxes, but also professional forms which include option buttons that allow you to select answers, dropdown list to select a particular answer from list of items. Together with charts, you can use Excel to compile answers to tests or quizzes and analyze the profile of the class (If you are a teacher) or your team (If you are a supervisor).

4. Corporate Budgeting

A major business use of Excel is to corporate budgeting. Many companies, from big corporations to small companies use Excel for their budgeting. Despite numerous calls by suppliers of Business Performance Management Systems (BPM) to move away from Excel as a budgeting tool, 70% to 80% of all corporations still use Excel as their primary budgeting tool.

Example: Marketing Budget Plan

Microsoft Excel use - budget plan

5. Find Profit Breakeven

To manually find out the breakeven for a project, you have to perform many calculations using different numbers as it's inputs. And the calculation becomes even more complex if the components include fixed cost and step up cost. But with the goal seek function in Excel, this task can be completed in a few seconds.

Example: Breakeven Analysis (All examples download from Microsoft.)

How to convert Excel to PDF

Sometimes, you may need to convert Excel to PDF, for instance, you have done the sales analysis and need to send to others, you save the Excel analysis to PDF so that they cannot revise any information in the reports. Then you can use some PDF creator like Simpo PDF Creator Pro to save Microsoft Excel to PDF.

How to convert PDF to Excel

On the other hand, when you want to reuse data information in a PDF and would prefer to export PDF to Excel, you can try this PDF converter - Simpo PDF Converter Ultimate, which not just converts the whole PDF file to Excel spreadsheet, but it also extracts only tables from PDF to Excel.